Customer Story

How DigiIT Services Estonia Found Their Groove (and Hired Faster) with HRIA Recruit

Insights from the DigiIT Services Estonia talent team, Tallinn

Scaling a tech consulting firm in Europe is an exciting ride, but if you’ve ever tried to scale a specialized engineering team while juggling multi-country hiring, you know it can also be a massive headache. That was exactly where DigiIT Services Estonia found themselves - a fast-growing digital transformation partner based in Tallinn whose biggest bottleneck wasn’t finding great projects, it was finding the right people to deliver them, fast enough.

50%+

Cut in initial screening time

Faster

Candidate communication & rapport

1 dashboard

For hiring-manager alignment

The hiring grind: when growth outpaces the pipeline

For a long time, DigiIT’s recruitment team was caught in the classic agency hustle. Sourcing niche cloud architects and software engineers across different European markets meant drowning in manual tasks:

The resume black hole: Hours spent manually filtering through hundreds of applications just to find a handful of qualified candidates.
Scheduling tennis: Endless email chains trying to coordinate interviews across busy hiring managers and passive candidates.
Siloed feedback: Interview notes scattered across chat apps and emails, making it tough to make quick, confident hiring calls before a great candidate got snapped up by someone else.

“We were spending so much time just managing the process that we were missing out on the human side of recruiting - actually connecting with great people.” A member of the DigiIT talent team

Enter HRIA Recruit: less busywork, more connection

DigiIT didn’t want another clunky, over-engineered ATS that required a manual to operate. They wanted something nimble, smart, and built for the way modern tech teams actually work.

They rolled out HRIA Recruit to handle the heavy lifting of initial screening, intelligent candidate matching, and smart scheduling.

Instead of replacing the human touch, the platform ended up amplifying it. By automating the repetitive admin work, DigiIT’s recruiters could actually focus on what they do best: relationship-building and evaluating culture fit.

What changed on the ground

The shift didn’t take months - it was noticeable almost immediately.

Speed meets quality: HRIA Recruit’s matching engine started surfacing hidden gems from the talent pool right away, cutting their initial screening time by more than half.
A smoother candidate journey: Automated, timely communication meant candidates weren’t left hanging in the dark. Good communication built instant rapport, helping DigiIT stand out as an employer of choice.
Team alignment: Hiring managers finally had a single, clean dashboard to track feedback and make joint decisions without endless alignment meetings.

“It completely changed our rhythm. What used to take weeks of chasing emails and sorting spreadsheets now happens seamlessly. We’re able to lock in top-tier tech talent before competitors even schedule a first call.” DigiIT Services Estonia talent team

The takeaway

For DigiIT Services Estonia, adopting HRIA Recruit wasn’t just about ticking boxes or adopting “more software.” It was about giving their team the breathing room to scale thoughtfully, keep candidate experience stellar, and keep pace with their own ambitions.

See what HRIA could do for your hiring

Curious how HRIA Recruit can bring that same momentum to your hiring team? Let’s chat about how we can make your pipeline feel a little less like work.